Position Summary:

This position is responsible for providing executive level support to Visit Williamsburg’s CEO. In addition, this position manages day-to-day operations to ensure a safe and efficient workplace - enhancing operational procedures and office maintenance.

 Essential Duties and Responsibilities:

o    Draft communications on behalf of CEO

o    Phone Calls and Emails – Manage, screen, and track phone calls and emails

o    Calendar – Review, manage, and update complex calendars

o    Travel – Handle travel arrangements (domestic and international) including itineraries, accommodations, and transportation

o    Expense Tracking – Prepare, submit, and track expense reports on behalf of CEO

o    Meetings – Coordinate logistics, agendas, and materials for internal and external meetings

o    Greet and direct meeting attendees on behalf of CEO

o    Support the CEO with administrative duties such as invoicing, budgeting

o    Build relationships with vendors and partners

o    Office management

o    Ensure high standards of appearance for the physical office space

o    Office maintenance

o    Manage the maintenance of office equipment (copiers, kitchen equipment, etc.); act as the first point of contact for issues

o    Operations – Plan, coordinate, and monitor day-to-day operations of the office to create an organized and efficient workplace; purchase necessary equipment and supplies

o    Safety – Maintain an understanding of safety requirements; ensure all staff receive necessary trainings

o    Other duties as assigned

Education, Experience, and Skills Required:

o    A Bachelor's degree is preferred

o    3+ years’ experience supporting a senior level/executive preferred

o    Strong attention to detail is required

o    Must be MS Office proficient: Excel, Word, PowerPoint

o    Excellent verbal and written communication skills are required

o    High level of confidentiality required

o    Extremely organized and ability to work efficiently in a fast paced environment

o    Must be willing to be on-call off hours, reachable by mobile phone

o    Excellent problem-solving skills

o    The ability to work independently as well as part of the team

o   Be flexible, dependable, and results oriented